We are replacing Novopay with a fully online service we call EdPay. This will improve timeliness, accuracy and quality of information.

By moving fully online, we will increase automation. This will remove many of the pain points for payroll users, particularly processes based on lengthy, manual forms.

We’re making EdPay intuitive and easy to use. We’ll make it easy for users to get things right – and hard to get them wrong. Schools will also have a lot of useful information at their fingertips that they don’t have now, including the ability to see payroll information and employment terms for all school staff, in one place.

(The personal information in the below screenshots is fictional – click to enlarge)

edpay - welcome screen 04 Sept 2019 edpay - add new employee 04 Sept 2019 edpay - employee details 04 Sept 2019


EdPay demonstrations near you

We regularly demonstrate EdPay to groups of school administrators around New Zealand. Coming up are:

  • School Business Managers Auckland, 11 September at Hobsonville Point School
  • Schools Business Managers Tasman, 20 September at Salisbury School Nelson


We are engaging with schools early

We are currently trialling an early version of EdPay with a group of early adopter schools. This group began with payroll administrators and principals from 11 schools in March, a further 15 in May, and increased to 200 in July.

These schools include a mix of primary, intermediate, secondary and special schools, of differing school sizes and from major metropolitan high schools to remote rural areas.

This group will continue to trial new features before we roll them out to all users.


We expect to begin rolling out to schools before the end of 2019.

We will be rolling out EdPay in a careful and considered way – groups of schools and a few functions at a time. Schools will need to use EdPay and Novopay together for a period. We will not go live until schools are ready and we have the support they need in place.

Schools will be supported by dedicated payroll advisers throughout the rollout, as they are now.

The 2016 Detailed Business Case for a better schools’ payroll:

Executive Summary of Business Case (.pdf, 1Mb)

Detailed Business Case (.pdf, 5Mb)