Role overview
The Procurement and Contracts Manager is the steward of enterprise procurement at Education Payroll. This role is responsible for managing the procurement process, supporting the negotiation of contracts and ensuring compliance with regulations and organisational policies to secure goods and services efficiently and cost-effectively. A solid understanding of the financial impact of procurement decisions is essential to effectively support the broader strategic goals of Education Payroll.
The role is also responsible for supporting supplier relationship management, including management of IT suppliers working alongside the relevant ‘Head of’ in Digital and Technology.
Key responsibilities and accountabilities
Contract management
- Negotiate terms and conditions with suppliers, draft contracts, and ensure compliance with legal and regulatory requirements throughout the contract lifecycle.
- Assess risks associated with procurement activities, such as supply chain disruptions or contractual disputes, and implement strategies to mitigate these risks.
Enterprise and technology procurement
- Identify potential suppliers, conduct market research, and manage relationships with vendors to ensure procurement of high-quality goods and services at competitive prices.
- Conduct cost-benefit analysis and develop budgets to optimise spending and achieve cost savings in procurement activities.
- Ensure compliance with procurement policies, procedures, and regulations.
- Maintain accurate records and documentation of procurement transactions.
- Participate in audits and reviews as needed.
Supplier relationship management
- Is responsible for vendor management to support the systems Service Desk, Access Management and Request fulfilment
- Is accountable and responsible for Technology Incident Management and Problem Management across all systems
- Assists with operations management of the Technology stack
Leadership expectations
Lead self
Demonstrate the Education Payroll values – Treat everyone with respect; work as a team; make things easier; improve though understanding; learn through doing.
Maintain positive relationships.
Hold yourself accountable.
Be agile and adaptive.
Show courage.
Lead Education Payroll
Strategic planning
Actively contribute to creating and maintaining a strategy that aligns actions, plans and resources with business objectives.
Financial management and strategic financial management
Make decisions that support the effective use and control of Education Payroll financial resources, within budget and delegations.
Ensure financial decisions align with the long-term goals of Education Payroll, maximise value and mitigate risk.
Contract and supplier relationship management
Actively manage contracts for supplies and products in a way that ensures delivery in accordance with the agreed performance standards and provides value for money for Education Payroll.
Required experience, skills and knowledge
- Bachelor’s degree in business, finance with is Chartered Institute of Procurement & Supply (CIPS). related professional industry membership preferred.
- Five years’ experience in a similar role, encompassing management of high value service contracts, procurement, commercial or investment management.
- Relevant digital/technology procurement experience.
- Experience managing supplier relationships to ensure contracts are delivered as agreed.
- Proven negotiation skills with the ability to secure value for money contracts.
- Able to support leaders through the procurement and contract management process.
- Able to support strategic outcomes for the organisation.
- Understanding of public service procurement regulations and best practice.
- Excellent negotiation, communication, and interpersonal skills.
If you have more questions about this role email myhr@edpay.nz and we will be able to get you talking to the right people.